PENNSYLVANIA
HISTORICAL ASSOCIATION
[updated as of April 2011]
[indented rules are no longer in effect]
1. The
annual dues for individual members are $15.00 and for institutional members,
$18.00. The fee for life membership is
$200.00. Adopted April
13, 1985. [Superseded April 15, 1989, by Rule 22.]
2. The Pennsylvania History editorial board
shall consist of fifteen members chosen for terms of three years by the journal
editor, with the approval of the Council.
The terms of five members shall expire each year. Adopted April 13, 1985. Amended April 21, 2001, by clarifying which
board and editor was meant.
3. The publications committee shall consist of five persons chosen for
terms of five years by the president.
The term of one member shall expire each year. It shall be the duty of the committee, with
the approval of the Council, to select manuscripts and edit them into
association publications. Adopted April 13, 1985.
[Replaced October 16, 1998 by Rule 32.]
4. The membership committee shall consist of six persons chosen for terms
of three years by the president. The terms of two members shall expire each year. It shall be the duty of the committee to
carry out measures designed to encourage increased membership in the association. Adopted April 13, 1985. [Repealed April 15, 1989,
by Rule 21.]
5. The
history-in-the-schools committee shall consist of three persons chosen for
terms of three years by the president.
The term of one member shall expire each year. It shall be the duty of the committee to
promote the effective teaching and study of history in the schools. Adopted April 13, 1985. [Repealed April 21, 1990,
by Rule 24.]
6. The
nominating committee shall consist of three persons, one of whom shall be the
immediate past president, who shall act as chair. It shall be the duty of the nominating
committee to present a slate of candidates to fill impending vacancies among
the officers and elected members of the Council. Adopted April 13, 1985. Amended April 21, 2001, by
replacing “chairman” with “chair.”
7. Persons
chosen to committees (including the editorial boards) and membership on the
Council shall be members of the association.
Adopted April 13, 1985. [The minutes of this meeting state that
"Council intends for membership in the Pennsylvania Historical Association
to be required at the time of
election to the Council or appointment to a committee (including the editorial
boards) and for membership in the Association to continue during the period of service."] Should continuing Council, committee, or
board members fail to renew their annual memberships by the Spring Council
meeting, their positions shall be deemed vacant and the appropriate procedures
for electing or appointing replacements will be set into motion. Amended November 6, 1999. Amended April 21, 2001, by
making the word “board” plural.
8. The
business of the association shall be conducted according to the latest edition
of Robert's Rules of Order, in all
cases except where they are in conflict with the constitution and standing
rules of the association. Adopted April 13, 1985.
9. Under the
constitution adopted on October 13, 1984, the terms of the president and
vice-president now in office shall expire in October 1986, and the terms of the
recording secretary, business secretary, and treasurer in October 1985. Adopted April 13, 1985.
[Superseded April 16, 1988, by Rule 18.]
10. The
president shall appoint a program committee and a local arrangement committee,
each of such number of persons as the president shall deem appropriate, to
prepare for and carry out each annual meeting of the association. Nonmembers shall be eligible for appointment
to these two committees. Adopted April 13, 1985.
11. The
executive director of the Pennsylvania Historical and Museum Commission and the
president of the Pennsylvania Federation of Historical Societies are the
members of the Council who represent officially those bodies. The director and the president may designate
one person, who is not already a member of the Council, to represent them, with
full powers and duties, when they are not in attendance at Council
meetings. Adopted June
14, 1986. [Portion
relating to PFHS superseded April 11, 1992, by Rule 25.]
12.
According to Article III, Section 4, of the constitution, the editors serve at
the pleasure of the Council. At least
once every five years of an editor's tenure, the editor and the president, in
consultation with the executive committee, shall confer to determine whether it
is mutually advantageous and agreeable for the editor to continue in
office. Adopted June
14, 1986. Amended April 21, 2001, to pluralize
“editors.”
13. The
Council authorizes the treasurer of the association to sign all checks and
further authorizes the president to sign the same in the event the treasurer is
incapacitated and only until such time as the treasurer or his or her successor
shall resume the duties of the office. Adopted October 10, 1986.
14. The marketing committee shall consist of three persons chosen for terms
of three years by the president. The term of one member shall expire each
year. It shall be the duty of the
committee to develop and carry out measures designed to secure prompt and
maximum distribution of association publications. Adopted April 11, 1987. Repealed
April 21, 2001.
15. The
executive committee shall arrange for statements to be prepared by a certified
public accountant in accordance with the compilation procedures prescribed by
the American Institute of Certified Public Accountants and shall serve as
advisory committee to the treasurer in all matters relating to this
office. Adopted November 6, 1987. Amended
November 7, 1997.[1]
Amended April 21, 2001, to replace “his office” with “this
office.”
16. The Philip S. Klein Prize Committee shall consist of three persons
chosen for the terms of three years by the president. The term of one member shall expire each
year. It shall be the duty of the
committee, within one year and with the approval of the Council, to develop
award criteria and further, using these criteria, to select recipients of the
award. According to the May 10, 1986
solicitation letter, the award is given "every second year for the best
scholarly article published in Pennsylvania
History." Adopted November 6, 1987. [Superseded April 30, 1994,
by Rule 26.]
17. The
annual dues for sustaining members are $50: for contributing members, $100; and
for family members (a husband and wife to receive one copy of the journal),
$25. Adopted April 16, 1988. [Superseded April 15, 1989,
by Rule 22.]
18. The
terms of officers, members of the Council, and members of committees shall end
on December 31 of the year in which their terms expire. Adopted April 16, 1988.
19. The Philip S. Klein Prize Committee shall use the following criteria
in selecting recipients for the prize: overall quality of scholarship;
significance of contribution to historical knowledge; significance of
contribution to methodology; and style, presentation, and readability. The committee shall consider articles
appearing in two volumes (eight numbers) of the journal. Adopted April 16, 1988. [Superseded April 30, 1994,
by Rule 26.]
20. The immediate past president shall be invited to attend all meetings
of the executive committee and participate in the discussions, but shall not be
entitled to vote. Adopted
October 21, 1988. [Repealed April 24, 2010]
21. Standing
Rule number 4 is hereby repealed. Adopted April 15, 1989.
22. The annual dues for individual members are $20.00; for institutional
members, $30.00; for sustaining members, $50.00; for contributory members,
$100.00 and for life members, $300.00. Adopted April 15,
1989. [Superseded April 22, 1995, by Rule 27.]
23. The
business secretary shall maintain a roster of life members of the Pennsylvania Historical
Association, which shall include the date life membership
was established and the amounts paid for it.
The proceeds from this source shall be maintained permanently in the
invested funds of the association and the income only used. At the end of each year the business
secretary and the treasurer shall determine the amount in the invested funds
which shall be identified as "The Life Membership Account." Income
generated by this account shall be applied annually to the General Account
unless the business secretary and treasurer recommend and the Council approves
otherwise. The sum to be assigned
initially to this account upon the adoption of this standing rule shall be
$2,500. Adopted April
21, 1990. Amended
October 4, 1996.[2]
24. The history-in-educational
institutions committee shall consist of five persons chosen for terms of five
years by the president. The term of one
member shall expire each year. It shall
be the duty of the committee to promote teaching and study of history in the
schools and in institutions of higher learning.
To this end, it shall designate, from within the committee, two
subcommittees each to be chaired by the committee chair. Standing rule #5 is
hereby abolished. Adopted April 21, 1990. [Repealed
April 30, 2011]
25. The Executive Director of the Pennsylvania
Federation of Museum and Historical Organizations (or its successor) is the
member of the council who represents that body.
The director may designate one person, who is not already a member of
the council, to represent the director, with full powers and duties, when he or
she is not in attendance at the council meetings. Adopted April 11, 1992.
26. The Association will award two
Philip S. Klein prizes, one for the best article appearing in Pennsylvania History and one for the
best book on a topic related to the history of Pennsylvania, in alternate
years. Each prize shall carry an award
of $500 paid from the return on the Philip S. Klein Prize Fund; any additional
earnings from the Fund shall be added to the principal.
(A) The Philip S. Klein Pennsylvania History Prize for the best
scholarly article published in Pennsylvania
History shall be awarded every odd-numbered year, beginning in 1987 (for
the years 1985-1986). A selection
committee, the Klein Pennsylvania History
Prize Committee, shall consist of three persons chosen by the president
immediately following the awarding of the prize each odd-numbered year for a
two-year term. The chairperson, when possible, should previously have served as
a member of an earlier Klein Pennsylvania
History Prize Committee. The
selection committee shall use the following criteria in selecting recipients
for the prize: overall quality of scholarship; significance of contribution to
historical knowledge; significance of contribution to methodology; and style,
presentation, and readability. The
committee shall consider articles appearing in the two previous annual volumes
(eight issues) of the journal. The
committee shall complete its work in time for the prize to be presented at the
association's annual meeting during the prize year. Notice of the award shall
subsequently be printed in Pennsylvania
History.
(B) The Philip S. Klein Book
Prize for the best book on a topic that illuminates the history of Pennsylvania
shall be awarded every even-numbered year, beginning in 1996 (for the years
1994-1995). A selection committee, the
Klein Book Prize Committee, shall consist of three persons chosen by the
president immediately following the awarding of the prize each even-numbered
year for a two-year term. The
chairperson, when possible, should previously have served as a member of an
earlier Klein Book Prize Committee. The
selection committee shall use the following criteria in selecting recipients
for the prize: overall quality of scholarship; significance of contribution to
historical knowledge; significance of contribution to methodology; and style,
presentation, and readability. The
committee shall consider books published during the two previous years. The committee shall complete its work in time
for the prize to be presented at the association's annual meeting during the
prize year. Notice of the award shall
subsequently be printed in Pennsylvania
History. Adopted
April 30, 1994. Amended April 22, 1995.[3]
27. The annual dues for individual members are $25.00; for student
members, $15.00; for institutional members, $30.00; for sustaining members,
$50.00; for contributory members, $100; and for life members, $350.00. Adopted April 22, 1995.
[Superseded by Rule # 33, April 21, 2001.]
28.
Invitations for annual meetings must be accompanied by the identification of a
local arrangements chairperson before they will be accepted by Council. The Council will make every effort to book
annual meeting locations at least four years in advance. The Council will also make every effort to
announce regularly in Pennsylvania
History the locations and dates for the next three annual meetings and at
least the location of the meeting four years away. Choice of a Thursday-Friday or
Friday-Saturday meeting schedule should remain flexible to allow planners to
adjust for local circumstances. Adopted April 22, 1995.
29. The
association's journal shall be titled Pennsylvania
History: A Journal of Mid-Atlantic Studies. Adopted March 23, 1996.
30. There shall be a Committee on
Women and Minorities to provide a forum for issues of professional concern and
to promote ongoing recruitment, participation and scholarship. The Committee shall consist of six persons
chosen by the president to staggered three-year terms; in addition, the editor
of Pennsylvania History shall be, ex officio, a member of the
committee. Adopted
October 4, 1996. [Repealed April 30, 2011.]
31. The Robert G. Crist Prize for the outstanding
article illuminating the history of Pennsylvania published by a graduate
student in Pennsylvania History may
be awarded every odd-numbered year, beginning in 1997 (for the years
1995-96). Selection shall be made by the
Klein Pennsylvania History Prize
Committee, according to the procedures and criteria specified for the Klein Pennsylvania History Prize in Standing
Rule # 26A. The prize shall be one
year's complimentary subscription to Pennsylvania
History and an award of $100 paid from the return on the Robert G. Crist
Prize Fund; any additional earnings from the Fund shall be added to the
principal. Adopted
April 26, 1997; amended April 29, 2000; amended October 18, 2002.[4]
32. The Editor of the Pennsylvania
History Studies Series shall be elected by Council and shall serve at its pleasure;
at least once every five years during the editor's tenure, the editor and
president, in consultation with the executive committee, shall confer to
determine whether it is mutually advantageous and agreeable for the editor to
continue in office. The editor shall be
advised and assisted by an editorial board of nine members chosen for terms of
three years by the editor with the approval of the Council. The terms of three members shall expire each
year. Authors and subjects of pamphlets
and proposed changes in the purpose or audience of the series shall be
submitted to Council for approval.
Adopted October 16, 1998.
33.
The annual dues for individual
members are $30.00; for student members, $15.00; for institutional members,
$35.00; for sustaining members, $50.00; for contributing members, $100.00; and
for life members, $1500.00. Adopted April 21, 2001. Amended October
24, 2003.[5]
[Superseded by rule # 37, January 1, 2009.]
34. All
participants on the annual meeting program shall be PHA members, with the
exception that the Program Committee may invite non-member guests to enhance
the program or to provide special expertise or perspectives. Adopted April 27, 2002.
35. The
president and treasurer are the two persons authorized to have access to the
PHA safe deposit box(es) and to be signatories for
certificates of deposit. Adopted October 24, 2003.
36. Prices
for the Pennsylvania History Studies
Series shall be established by the editor, business secretary, and
treasurer, after consultation taking into account production costs and
anticipated sales; the editor shall report new and revised prices for
information at the next meeting of Council. Adopted October
24, 2003.
37. The annual dues for individual members are $40.00; for student
members, $30.00; for institutional members, $50.00; for sustaining members,
$75.00; for contributing members, $100.00; for life members, $2000.00.
International rates for individuals are $55.00; for institutions, $65.00
[effective January 1, 2009]. Adopted October 19, 2007.
[Superseded by rule #38, October 14, 2010.]
38. The
annual dues for individual members are $40.00 (print or on-line subscriptions);
individual print+on-line subscriptions, $56; for student members, $30.00 (print
only); for institutional members, $50.00 (print or on-line subscriptions);
institutional print+on-line subscriptions, $70; for sustaining members, $75.00;
for contributing members, $100.00; for life members, $2000.00. International
rates for individuals are $55.00 (print or on-line subscriptions);
international print+on-line subscriptions, $70; for international institutions,
$65.00 (print or on-line subscriptions); international institutions
print+on-line subscriptions, $80. Adopted October 14, 2010.
39. There
shall be a Committee for Advocacy and Outreach, chaired by a current member of
Council who is appointed by the president, and consist
of three to five persons. It shall be the duty of the committee to engage the
Association in advocacy for the promotion, learning, and teaching of Pennsylvania’s
history, and to coordinate and collaborate with historical institutions,
agencies, and organizations, which likewise promote the learning and teaching
of Pennsylvania’s history. Adopted April 30, 2011.
40. There shall be a Standing Rule on Diversity*.
The Pennsylvania Historical
Association (PHA) is committed in principle and action to fostering diversity
within the history profession. The PHA advocates the inclusion of all who wish
to join, participate, and have a voice in the organization. The PHA will make
concerted efforts to promote understanding, sensitivity, and respect for the
range of cultures, abilities, and human identities in the historical past and
contemporary society. The PHA is
dedicated to inclusiveness in its leadership and membership.
Criteria for elected and
appointed office within the PHA shall be consistent with the goals and purposes
of the Association. The PHA will bring together and represent historians from
multiple work settings and a wide array of chronological, geographical, and
topical specializations.
All nominations and
appointments shall be consistent with the principle of diversity outlined above
including such considerations as:
·
Work
context (secondary schools, two-year and four-year colleges, graduate institutions,
public history, and independent research)
·
Gender
·
Race
·
Ethnicity
·
Age
·
Sexual
Orientation
·
Disability
·
Employment
status (full-time, part-time, temporary, and retired)
·
Rank
(junior, senior, and contingent faculty) Adopted
April 30, 2011.
* Adapted from the Organization of American Historians
“Statement on Diversity” and the American Historical Association’s “Statement on Diversity in AHA
Nominations and Appointments.”
[1]Prior to the 1997 amendment,
the rule called for the executive committee to arrange for "regular audits
of the books of the association."
2Prior to the 1996 amendment, the treasurer and
business secretary were to recommend annually how the income was to be used.
[3]Prior to 1995 amendment, language relating to the composition of the committees read: "...shall consist of three persons chosen for terms of three years by the president; the term of one member shall expire each year.
[4]Originally worded: "The
Robert G. Crist Pennsylvania History Prize for the outstanding article
published by a graduate student in Pennsylvania History may be awarded...”; the
wording was changed in 2000 to “in the four issues of Pennsylvania History or its annual supplement Explorations in Early American Culture”; reference to Explorations in Early American Culture
was dropped and final phrase “paid from the return…” added on October 18, 2002.
[5] Prior to the 24 October 2003 amendment, life
membership was $500.